1. Policy Statement
1.1 Admission to Coláiste Oiriall is open to all students whose educational needs can be met by the school, taking into account the safety and rights of all relevant persons and subject to the functions of the Minister pursuant to section 7 (1) of the Education Act 1998.
1.2 This policy applies to the second level schools under the auspices of Co. Monaghan VEC.
2. Legal Framework
Co. Monaghan VEC acknowledges the rights of all children including children who have a disability or who have other special educational needs, as they relate to education pursuant to the Education Act 1998 Section 6 (c) and subject to the functions of the Minister pursuant to section 7 (1) of the Education Act 1998.
Colaiste Oiriall acknowledges its duty to promote equality of access to and participation in education, pursuant to the Education Act 1998 Section 6 (c) and subject to the functions of the Minister pursuant to section 7 (1) of the Education Act 1998
Coláiste Oiriall VEC acknowledges the right of parents to send their children to a school of the parent’s choice, having regard to the rights and statutory /legal duties of the Committee and the effective use of resources pursuant to the Education Act 1998 section 6 (e)
With regard to the admission of students to any of its schools, Coláiste Oiriall affirms its statutory obligation under the Equal Status Act 2000 as it applies to educational establishments.
3. Parental Responsibility
3.1 The parent of a child (or a student who is over 18 years of age) who has made an application for admission to a school may be required to furnish such information as may be prescribed by Coláiste Oiriall.
3.2 Prior to admission to Coláiste Oiriall, the parent and child (or a student who is over 18 years of age) shall be required to sign a written undertaking to comply with the school’s code of behaviour
4. Procedures for Enrolment
Coláiste Oiriall has the following admissions procedures as part of its admissions/enrolment policy. Procedures may include:
Enrolment form to be completed.
The closing date for applications where applicable.
Interview with parent/guardian
Procedures for informing the local community about enrolment.
Information required from the parents of the student
4.2 Coláiste Oiriall may seek the following information from parents of students who have not reached the age of 18 years or from students who have reached the age of 18 years, prior to making a decision regarding their admission to the school.
Name, date of birth of student, birth certificate of the student
Address of student/parents
PPS number of student.
Phone numbers including emergency phone numbers.
Details of previous school
Religion of student
Relevant medical information.
Information from previous school
Any relevant information regarding custody of the student/legal orders pertaining to the student.
Any relevant information regarding the educational needs of the student.
Educational Psychological reports.
The Board of Management or its nominee shall issue a decision to the parent of a child within 21 days of receipt of the relevant information outlined, or within 21 days of the specified closing date for enrolment, pursuant to the Education Welfare Act Section 19 (3).
4.4 Co. Monaghan VEC (including Coláiste Oiriall which is under its auspices) is registered as a Data Controller under the Data Protection Acts 1988 and 2003. The personal data supplied by parent and student is required for the purposes of student enrolment, registration, administration, child welfare and to fulfil our other legal obligations. Contact details may also be used to notify parent and student of Coláiste Oiriall or Co. Monaghan VEC events or activities. While the information provided will generally be treated as confidential to Coláiste Oiriall and Co. Monaghan VEC, from time to time it may be necessary for us to exchange personal data on a confidential basis with other bodies including the Department of Education & Science, the Department of Social & Family Affairs, An Garda Síochána, the Health Service Executive, the National Educational Welfare Board or with another school (where the student is transferring). We rely on parents/guardians to provide us with accurate and complete information and to update us in relation to any change in the information provided. Should the parent or student wish to update or access your/your child’s personal data they should write to the Principal in Coláiste Oiriall
5.Criteria for Admission
5.1 Eligibility for admission includes the following Department of Education and Science regulations
Having reached the age 12 on the 1st January in the calendar year following the child’s entry into First year.
Students of Irish nationality should have attained a standard of education equivalent to sixth class in Primary School in the academic year prior to entry.
Students from other countries to have reached a comparable standard of education.
5.2 In the event of Coláiste Oiriall having more applications than places, the Committee shall ensure that all schools under its control shall specify criteria for admission in their admission/enrolment policies. The policy will prioritise selection criteria and indicate how such criteria are prioritised. Such criteria may include
List of feeder schools.
The first child of a family
Children of school staff
Children who attended an Irish medium primary school
All other children who live in the catchment area
Children not living in the catchment area but have a sibling in the school
Children living outside the catchment area.
All other applicants
5.3 In the event that the school is oversubscribed on the last date for receipt of applications a waiting list will be put into operation. This date will be made widely known. Should a place become available the applicants will be determined by the admissions criteria.
In accordance with the Department of Education guidelines, the number of places will not compromise the curriculum provided.
In the case of a student wishing to repeat a year, Coláiste Oiriall will make every effort to accommodate the student. However, this will be subject to (a) the availability of places in their chosen subject class groupings, (b) the subject options the school is offering in the year, (c) the curricular restrictions of each subject area and (d) in accordance with Department of Education and Science Circular M02/95
6. Application of a student to Transfer.
The following procedures must be adhered to:
The parent(s) of the student (or the student who is over 18 years of age) must complete the Application to Transfer Form.
The parent(s) of the student (or the student who is over 18 years of age) must sign the Student Enquiry Form.
The Principal of the school which the student is currently attending or last attended will be requested to return the completed Student Enquiry Form.
When the requirements of 1 and 2 are complied with, the parent(s) of the student (or the student who is over 18 years of age) must attend for interviews with the Principal and other relevant personnel at the school.
The student may be requested to undertake an Irish language written and oral examination suitable to his/her age and the school management must satisfy itself that the student has a satisfactory standard of spoken and written Irish.
The school management must satisfy itself that there are sound educational reasons for the transfer and that the transfer is in the best interests of the student concerned.
If the management of the school is satisfied that the applicant has provided full information and, mindful of its statutory obligation, is in a position to cater for the educational needs of the applicant whilst not infringing the rights of the students already attending the school, then a place may be offered to the applicant. The school reserves the right to refuse to admit an applicant where full disclosure of information has not been made or where false information was provided.
In the case where a student had been permanently excluded from another school, the application may not proceed before the parents have been advised of their right to appeal the decision of the previous school with regard to their child.
Coláiste Oiriall will inform the parents of this right. The school can provide appeal application forms in this regard.
Where a student has left the school voluntarily to take up employment or to attend another educational establishment, subsequently makes a formal application to re-admission to the school the Board of management shall take a decision as to whether or not to re-admit the student to the school. Such a review would incorporate the student’s previous record in the school in relation to application to work, participation in school activities, attendance, behaviour, records form previous school. The parent(s) and student will be interviewed as part of the re-entry procedure.
Prior to admission to a school students will be required to sign a form indicating their acceptance of Coláiste Oiriall’s Code of Behaviour.
7. Refusal to Admit a Student
7.1 Co. Monaghan VEC shall not refuse to admit a student to Coláiste Oiriall except where in accordance with the policy of Co. Monaghan VEC under section 15(2) (d) of the Education Act 1998.
7.2 The Committee reserves the right to refuse to admit a student in exceptional circumstances. Such circumstances may include where the enrolment of the student may pose an unacceptable risk to the health and safety of students, staff or to school property.
8.1 Where admission to a school is refused, the parent and student (or a student over 18 years of age) shall be informed of the appeals procedure in accordance with the Education Act 1998 and the Education Welfare Act 2000.
9. Implementation and Review
9.1 Co. Monaghan VEC, the Board of Management and the Principal of Coláiste Oiriall are responsible for implementing this policy.
9.2 This policy will be reviewed in light of any legislative or other relevant indications.